Latest update: January 2025

*Updated Quarterly*

These capacity limits should be reviewed carefully prior to submitting an application for open OR intra-district transfer.

Steps:

• Families should review the capacity limits above carefully before applying for an open transfer. If there is no capacity, applications will be denied unless an exemption is applicable (active-duty military, etc. - see below).

• Transfer applications will be reviewed in the order they are received.

• Applications must be submitted on an official SDE form, submitted via email to transfers@bixbyps.org

• Current school year transfer applications will stay on file until the end of the current school year.

• Denials will be automatically placed on a wait list.

• Should spots become available, they will be offered to families based on application submission time stamp.

• Transfer applications for the following school year will open on January 1st of each year.

• Review of all transfer applications will begin on July 1 prior to the upcoming school year.

• Families will be notified of final decisions by August 1st.

• Transfer applications received after the application school year has started will be processed within 5 business days.

• Upon approval open transfers can be revoked based on allowable reasons:

  • Violation of a school regulation

  • Possession of an intoxicating beverage, low-point beer, as defined by Section 163.2 of Title 37 of the Oklahoma Statutes, or

  • Missing or stolen property if the property is reasonably suspected to have been taken from a student, a school employee, or the school during school activities

  • Possession of a dangerous weapon or a controlled dangerous substance while on or within two thousand (2,000) feet of public school property, or at a school event, as defined in the Uniform

    Controlled Dangerous Substances Act

Capacity:

• Upon establishing the current enrollment at each grade level and school site, the number of available transfer slots will be established for each school year.

• Capacity will be determined based on the following criteria:

  • Grades PK-6: 20 students per class

  • Grades 7-10: 600 students per grade

  • Grades 11-12: 550 students per grade

  • SCA All Grades: 100 students total

Other Considerations:

• Students with disabilities: Special education transfer rules have NOT changed as a result of the new transfer law. Prior to the approval of the transfer of a child on an individualized education program (IEP), a joint IEP conference must be conducted between the district of residence and the receiving district. The receiving district must establish the availability of the appropriate staff, and services prior to approving the transfer.

• Military dependent students: A student who applies for a transfer and whose parent/guardian is an active member of the military or a member of the military reserve on active duty cannot be denied a transfer because of capacity limitations.

  • At least one parent of the student has a Department of Defense issued identification card; AND

  • At least one parent can provide evidence that he or she will be on active-duty status or active-duty orders, meaning the parent will be temporarily transferred in compliance with official orders to another location in support of combat, contingency operation or a national disaster requiring the use of orders for more than thirty (30) consecutive days.

• Students of BPS staff: A child of a parent/legal guardian employed by the district may transfer into that district regardless of capacity.

• Students in foster care: Any student in foster care currently placed in the home of another student enrolled in a district may transfer to said district regardless of capacity. Additionally, students in foster care many complete any number of transfers in a given school year and are not subject to the two-transfer limit.

• Spartan Connection Academy: A transfer application for Spartan Connection Academy (virtual school) may be considered IF the student attends at least one period per day in person. No student on an open transfer can attend full-time virtual school.

• Siblings: Siblings from the same family must apply separately for a transfer and will be considered if the district has capacity in the grade level requested, and there is not a reason for denial as listed in item one above.

• Under certain circumstances, Oklahoma law allows students who reside in a school district to transfer from their assigned site to any site within the district, also known as an intra-district transfer. By the first day of January, April, July, and October of each year, the board of education shall establish the number of intra-district transfer students the district has the capacity to accept in each grade level for each school site within the district. Once the district reaches the established capacity for Open Transfers, there is no additional capacity for Intra-Distric Transfers.

• Intra-district transfers apply only to grades K-6 ONLYdue to the limitation of single school sites for all grades 7-12. Because Pre-K is a non-compulsory grade, it is exempt from the policy. Students attending sites for special programming purposes are also exempt from this policy.

• See BOE Policy 2108 for further details.